E-ORDER / E-INVOICE

Less faults thanks to digitization

The most important electronic messages are often the order and the invoice message. Besides the importance of these messages, the information they carry is often very sensitive. A comma in the wrong place can make the difference between 2 pieces or 2,000 pieces … Such mistakes – that often lead to loss on an order – can be prevented. How? Read more below.

Automated – from order to invoice

Many companies no longer want to process orders and invoices manually and call in the help of an experienced and reliable partner such as Onetrail. Since the order process is completely dependent on data from your trading partners, integration is essential.

This is how an e-order and e-invoicing process works

The automated and integrated e-order and e-invoicing process has the following components:

1. EDI order

This message, the EDI order, is the start of the order process between trading partners. The buyer’s purchase order is translated and transformed. Then the supplier can automatically process the order in his system.

If required, Onetrail can verify the product codes in the order to ensure quality. We also ensure that all orders from or to all partners are exchanged in exactly the same way. This means your system only needs one connection.

2. EDI order acknowledgment

After delivery of the purchase order to the supplier, Onetrail confirms the successful delivery. We do this by sending an EDI order acknowledgment message to the buyer. Any problems will also be resolved or reported.

3. EDI order status

The order status message is produced by the supplier to inform the buyer about order processing details and expectations, such as back order information. This enables the buyer to manage the orders of all suppliers from their own order management application. The EDI order status messages are sent at every change in the order.

4. EDI delivery note

As soon as the supplier sends goods, a packing slip is generated. This is also called a despatch advice. This allows the buyer to prepare for the receipt of the goods. Especially when the goods are delivered directly by the supplier to the customers of the buyer, the EDI packing slip (with serial numbers) is the only way to inform the buyer that the goods are on their way to their customer.

5. EDI invoice

The invoice message, in this case the EDI invoice, is the end of the order process. The supplier sends this message to Onetrail. We translate and transform the message for processing in the buyer’s system. All invoice messages from all trading partners are delivered by Onetrail in such a way that they can all be processed by the buyer in the same way.

By combining all the above mentioned messages via the Onetrail platform, data can be matched. In this way possible errors are detected at an early stage. This can save you a lot of money and headaches!

Need more information on the Supplier Portal?

We are happy to share our experiences with you and create a practical business case. Call or email us for a presentation on the Onetrail Supplier Portal.

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